How to Create Streamlined Media Libraries for Sales Force SitesArticle author: Samuel King
Salesforce sites sit at the core of the online presence of most of todays business. However, the lack of an integrated CMS system is likely to make the process of managing this online presence much more time-consuming and strenuous than necessary. Not so with OrchestraCMS, which manages to create integrated websites, linked directly with your company portal and intranet. Eliminating the middle man also means you no longer have to make desperate calls to IT or to the Web Developer each time you want to implement a change to your website. To boot, the process of updating all types of media files, including images, .pdfs, movie or flash files, is now easier than ever with the OrchestraCMS Media Library. In order to create readily available downloads for your users or a media-streamlined website, you simply have to follow a few steps, described below. You can even create several media libraries, specifically hosted from Amazon web services.
1. Create Folders and Subfolders
All salesforce sites start out with an empty media library, in which it is recommended that you create separate subfolders. Subfolders will help you keep the media organized when you start to deploy it as website content. Create folders by a single click on the New Folder website, enter a folder name. It is usually a good idea to sort your folders by media type. Having a different folder for .pdfs, one for movies and one for images will substantially make your work easier later on. You can create subfolders within your folders, in order to add a further level of organization, by content type, date, etc..
2. Direct Upload
The content managers of many sales force sites will be glad to hear that the process of uploading is no more complicated than a couple of clicks. Select the folder you want to upload to, click Browse, then explore the contents of your computer’s hard drive. Locate the file or files you want to upload, then watch as they load. The entire process lasts no longer than a few seconds, depending on your transfer speed and file size, of course.
3. Renaming Files
This, too, is a very simple process, and there are two methods to renaming your uploaded files. You can either click the filename one and the modify it, or, alternatively, select the file and delete or rename the file through the management menu.
4. Create Media Content
The images just uploaded by following the steps described above are now ready to be used for the creation of media content on your sales force sites. The first way to do this is directly from the Page Editor View, where you can add new content. Alternatively, click the content tab, then select the New Content option. Select Media in the content category dropdown menu, then move on to the next step, of setting properties for your media file. Add a name, a description and select the time span during which you want the content to be displayed on the website. Select the initial content template by choosing between Flash object, image and numerous other options. A dialog box will open, providing you direct access to the Media Library. Select the appropriate file from the library and save the content.
5. Visualize Results
Go back to the page you were working on and to which you want to upload the content. Select the Add Existing Content to the page option, browse through the various categories of content, choose media, identify the previously uploaded file, select it, with the appropriate content template, then drag and drop it to the page. A click on Actions > Preview within the Page Editor will display a full preview of your page in a new tab and will also show the new content added. In brief, creating attractive, media-rich sales force sites just got a whole lot easier!
If you have any questions or queries, please do not hesitate to contact us. For more news, tips and OrchestraCMS best practices, please jour our User Group on LinkedIn.
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